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Accounting/Office Assistant
Location: Rochester, NY
Reference #: 518100308 | Posted March 21, 2008
Job Description
JOB TITLE: Accounting/Office Assistant
REPORTS TO: Office Manager
SUPERVISES: Not applicable
PRIMARY ACCOUNTABILITY: Performs accounting and office administration tasks under the direction of the Office Manager.
RESPONSIBILITIES/DUTIES:
Performs project set-up and ensures that job file documentation is complete and accurate.
Administers billing and accounts receivable, including collection of past due accounts including specialized billing requirements such as AIA billings and customer submittal requirements under the supervisor of the Office Manager.
Tracks and enters business expenses and corporate credit card purchases.
Assists with bid and submittal preparation, types contracts, and assists with other Project Management or Business Development activities.
Coordinates and enters accounts payable, codes to appropriate account and ensure appropriate back up is received and reconciled.
Enters and verifies payroll data.
Maintains vendor files, job files, lost bid files and other company records.
Primary telephone back up for receptionist.
Other duties as assigned.
Complies with MARCOR policy and procedural guidelines.
INTERACTS WITH: Office Manager, Regional Manager, General Manager, Administrative Staff, Operations Manager, Project Manager, Business Development Manager, Customers, Vendors, and Hunt Valley staff.
Qualifications
EDUCATION: High school diploma or equivalent required.
EXPERIENCE: 3-5 years experience in office administration required. Prior experience in accounts receivable, accounts payable and/or payroll environments in a construction or contracting office helpful but not required.
OTHER REQUIREMENTS: Must pass MARCOR drug/alcohol testing and job related training.
MEASURABLE PERFORMANCE STANDARDS:
Consistently and accurately meets the weekly payroll entry schedule.
Consistently and accurately processes A/P invoices and A/R billing.
Consistently and accurately prepares bids, proposals and contracts and meets deadlines as established by the Project Management or Business Development staff.
SKILLS: Requires good database, spreadsheet and word processing skills. Experience with web-based technology helpful. Requires good telephone skills, reading comprehension, basic math and organizational skills, as well as, the ability to prioritize.
ATTRIBUTES: Effective verbal and written communication, good interpersonal skills, detail-oriented, professional dress and demeanor.
Additional Information
FLSA EXEMPTION STATUS: Non-Exempt
Compensation/Benefits
Negotiable depending on experience.
How to apply
For consideration, please complete the Voluntary Self Identification / Equal Employment Opportunity form and e-mail it along with your resume, cover letter and salary history/requirements to human_resources@marcor.com or fax to 410-229-4984. EOE
